administrator job description

Administrator job description

Administrators, also known as secretaries are individual who provide administrative and clerical support to professionals.  Administrators are responsible for smooth implementation and coordination of administrative procedures and also are often in charge of particular projects. They also have to supervise the works carried out by juniors. Administrators play a vital role in efficient running of the business in general.

If you have a knack for details, like being a part of a team and organization this might be an ideal career for you. Mostly the works involve typing and word processing and effective written and oral communication.

Basic roles, duties & responsibilities of administrators

So, what does an administrator do? The duties and responsibilities of an administrator greatly vary from organization to organization, size of employer and responsibilities which are listed below:

  • Writing letters
  • Answering email and telephone queries
  • Word processing
  • Constructing and maintaining filing system
  • Organizing travel management for staffs
  • setting up meetings and agendas
  • organizing appointments and keeping diaries
  • order, stock and manage office supplies

The work is mostly office based and you will work normal office hours from 9 to 5.  However, there are many part time works available for administrators giving you flexible working options.

Employers of administrators

The functions of an administrator are very diverse; this is why all organizations employ them.

  • Educational institutes and universities
  • Government and public offices
  • Advertisement and publication houses
  • Hospitals
  • Charity organizations
  • Legal and financial firms
  • Communication and marketing agencies
  • Retail businesses
  • Corporate organizations

Qualification and training

Different levels of education are required for this job depending on organizations and employers.  Some employers give priority to former experience and skills while some look for higher educational qualifications. Students from any educational background can pursue this career if they have right experience.

To grab a job as administrator, a degree in the following subjects might increase your chances:

  • Secretarial studies
  • Business languages
  • Business management
  • Public administration
  • Law

A tailor made secretarial studies degrees mostly available in private colleges. Once you land a job in the field, you may start off as assistant administrator and you will be given in-house training by your employers under the supervision of senior staffs.  You need to have good knowledge of numeracy and communications. To start off, you will need good general education, preferably in Math and English.

Required skills or job specifications for administrators

Administrators have to cover wide range of functions at the same time. For this, you need to have some certain skills and abilities to perform your works efficiently. Here are some skills one must acquire to work as an administrator:

  • Attention to detail
  • Good numeracy skills
  • Good communication and interpersonal skills
  • Ability to work under pressure and meet deadlines
  • excellent organizational skills
  • Honesty and credibility
  • Ability to work alone and as a team member
  • Project management abilities
  • Poised and pleasant telephone manners
  • Good presentation skills


Leave a Reply

Your email address will not be published. Required fields are marked *